Library regulations

Rules and Regulations of sharing the library collections

 

  1. Preliminary clauses

 

§ 1

This statute defines terms of sharing collections in possession of The Medical University of Lublin, further referred to as the University, and resources acquired through license agreements and interlibrary loans.

 

§ 2

  1. Library collections are available:
  1. on-site
  • in the science reading room of the Library
  • in the general reading room of the Library
  • in the reading room of the Student Sub-Library
  • in the computer workroom of the Library
  • in the specialized libraries
  1. via individual loans
  • in the Student Sub-Library - for the Medical University of Lublin students
  • at the loan desk of the Library
  • in the Interlibrary Loan Department of the Library
  • in the specialized libraries
  1. via web access in accordance with applicable license agreements,
  2. via various methods of taking copies in accordance with copyright law and applicable license agreements.

 

§ 3

  1. The University may charge fees related to the use of library information system:
  1. fees for activating a library card, overdue books, destruction or damage of the library resources, and loan deposit;
  2. fees for the services provided.
  1. The amount of fees is established by the Library Director and approved by the Rector of the University through a decree.

 

  1. Reading Room Regulations

 

§ 4

  1. The library collections are available for everyone concerned.
  2. The reading room allows to use the following resources:
  1. the reference collection,
  2. the collection available in the bookstacks,
  3. items available through interlibrary loans,
  4. personal resources,
  5. library computers,
  6. personal computers and reprographic devices (scanners, digital cameras) provided that it does not disrupt other readers in the room and is not against the rules of law.

 

§ 5

A person who uses the reading room is required to:

  1. confirm their identity,
  2. sign the guestbook,
  3. declare any personal resources they wish to bring,
  4. take good care of the library resources shared with them and alert the librarian on duty to any defects or damage noticed,
  5. keep quiet and not use a mobile phone,
  6. refrain from eating in the reading room,
  7. leave their coats, purses, bags, backpacks, and umbrellas in the cloakroom.

 

§ 6

  1. Using library collections from the bookstacks is possible after filling the receipt together with call number. The order must be placed no later than 30 minutes before closing time.
  2. Taking out library books outside the reading room (for photocopy or scanning) is only allowed after confirming it with the librarian on duty.
  3. All the resources used  need to be returned to the librarian on duty.

 

  1. Loan Desk Regulations

 

§ 7

A request for an external loan can be made by:

  1. In the Library:
  1. The Medical University of Lublin current and retired staff members,
  2. the University students enrolled in a post-graduate program,
  3. employees of healthcare facilities in the Lublin area,
  4. academic staff of institutions of higher learning in the Lublin area,
  5. employees of healthcare facilities in the Lublin voivodeship after paying a deposit. The amount of deposit fee should be equivalent to the current monetary value of borrowed books. The minimal amount of deposit fee is estimated in the price list. The deposit is returned after settling all the liabilities with the Library.
  1. In the Student Sub-Library:  The Medical University of Lublin students.

 

§ 8

  1. The following resources are not available for external loan to individual readers:
  1. resources from the reference collections,
  2. magazines,
  3. prints released in 1945 and earlier,
  4. rare and valuable resources,
  5. MA theses, PhD dissertations owned by the Library in only one copy,
  6. original resources acquired via interlibrary loan,
  7. items that are damaged and in need of restoration.
  1. Resources listed in 1. are only available on-site in the reading rooms.

 

§ 9

  1. Library card is required for external loans.
  2. In order to receive a library card, it is necessary to fill out and sign a declaration form, and to be able to produce an Id card to verify provided information. Additionally:
  1. post-graduate students present their post-graduate student ID cards,
  2. the University staff who are not listed on the University website, as well as all other concerned, should present a certificate of employment,
  3. interns present a certificate of internship approved by the entity providing the internship.
  1. It is not allowed to share the library card with another party.
  2. The owner of a library card is required to inform the Library regarding any changes of address or workplace.
  3. A fee is charged for joining a library and receiving a library card by the subjects listed in § 7 p. 1, from c. to e. The amount of fee is specified in the price list.
  4. A fee is charged for a duplicate library card according to the price list.
  5. A student ID card is required for external loans for the University students.
  6. The owner of a library card is required to inform the Library in case of loss or destruction of the documents necessary for external loans.
  7. The University staff and students are required to have their circulation sheets approved by the Library before graduating or leaving the University.

 

§ 10

  1. The borrowed resources are shared with reader who should examine them with the librarian present and notice the librarian about any defects found (underscores, missing pages, annotations, physical damage). The reader is liable for monetary compensation for any defects not listed when borrowing that appear upon returning the resource in question.
  2. The reader is required to take proper care of the borrowed books. Tearing out the pages, making underscores or annotations, folding the pages etc. are strictly forbidden.

 

§ 11

  1. The library collections are borrowed for time periods depending on a specified reader groups, that is for 3 or 6 months.
  2. It is possible to prolong a loan in absence of requests from other readers.
  3. In special cases, the Library may demand to return the resources before the established return date or specify an earlier return date on loan.
  4. The requested books that are not collected in 7 days will be returned to the bookstacks and the order will be canceled.

 

§ 12

  1. The following limitations are applicable for external loans:
  1. first year students up to 20 items,
  2. other students up to 10 items,
  3. the University staff and post-graduate students up to 5 items,
  4. other subjects up to 4 items.
  1. The Student Sub-Library may limit the number of textbooks borrowed in the beginning of the academic period.

 

§ 13

  1. Not returning the borrowed resources on date results in:
  1. a penalty fee in line with the price list,
  2. a warning letter,
  3. temporary suspension of loan privileges until the penalty fee is settled.
  1. Regarding the subjects listed in § 7, p. 1. e., not returning the book after two warning letters or after the period of 6 months past the due date results in the deposit money being used to pay the penalty fee. Settling the penalty fee does not relieve the reader of returning the borrowed resources.
  2. If warranted, the Library Director may decrease or cancel the penalty fee upon receiving a written request signed by the reader.

 

§ 14

  1. In case of loss or destruction of library resources, reader is required to:
  1. purchase a copy of the same or newer edition of the book,
  2. alternatively, provide other resources available for purchase and requested by the Library,
  3. alternatively, pay the amount equal to antiquarian value of the book.
  1. The exact value of a book is estimated by the Library based on antiquarian prices and current cost of purchasing library resources.
  2. Issues related to lost books are handled by the Head of the Library Loan Desk or the Head of Student Sub-Library.

 

§ 15

  1. In case of loss or destruction of library resources, reader is required to:
  1. purchase a copy of the same or newer edition of the book,
  2. alternatively, provide other resources available for purchase and requested by the Library,
  3. alternatively, pay the amount equal to antiquarian value of the book.
  1. The exact value of a book is estimated by the Library based on the antiquarian prices and current cost of purchasing library resources.
  2. Issues related to lost books are handled by the Head of the Library Loan Desk or the Head of Student Sub-Library.

 

  1. Interlibrary Loan Regulations

 

§ 16

  1. Interlibrary Loan Department offers books, magazines and copies of articles transferred from other libraries, local and foreign.
  2. The necessary condition for a request is that the requested book is not available in the library collections of Lublin libraries.
  3. Interlibrary Loan Department shares books and magazines upon requests made by other libraries in the national library network.
  4. Original resources are shared for one month or for a time period specified by the library lending the resources.

 

§ 17

  1. The following people are authorized to request an interlibrary loan:
  1. the University staff,
  2. post-graduate students of the University,
  3. other individuals for a fee specified in the price list.

The fee is based on costs related to transfer and sharing the resources. Those could be:

  1. the cost of copying and scanning,
  2. postal or money transfer fees,
  3. the cost of resource acquisition from digital distributors,
  4. the cost of data storage item in the case of selected digital copies.

 

§ 18

Original resources delivered through the Interlibrary Loan Department are available only in the Library reading rooms. Photocopies or digital versions of the resources are offered to the reader.

 

  1. Reprographic Services

 

§ 19

  1. The selection of reprographic services available is subjected to Copyright Laws of February 4, 1994, and license agreements accepted by the University in regards to scientific resources.
  2. Non-published works are not available for photocopying.
  3. Rephographic services are subject to fees according to the price list. The fees reflect the necessary cost of service on part of the Library.
  4. The Library Director may waive the fee for reprographic services requested by other libraries based on the principle of reciprocity.

 

  1. Scientific Information and Bibliometric Services

 

§ 20

  1. Scientific Information Department, further referred to as Information Department, provides scientific medical information services for the staff, students, and post-graduate students of the University, as well as other individuals involved in scientific research if possible.
  2. Information Department provides individual training of searching for information in traditional and digital sources.
  3. The information services found in the price list are paid.

 

§ 21

  1. Information Department staff records scientific achievements of the University staff based on sources available in the Library and publications provided by the authors.
  2. Information Department staff compile individual bibliometric analyses for the University students and staff based on Bibliography of The Medical University of Lublin Academic Staff Publication list and in accord with currently applicable laws.
  3. For non-staff or students, bibliometric analyses are compiled based on the publication list provided by the author.
  4. Time required for completing the bibliometric analysis is estimated on an individual basis.
  5. In special circumstances, Information Department may temporarily suspend compiling individual analyses.

 

  1. Computer Workroom Regulations

 

§ 22

  1. Computer Workroom is supervised by Information Department.
  2. Computer Workroom is accessible for everyone searching for scientific medical information.
  1. the University students and staff, other academic staff, employees of healthcare facilities - free of charge,
  2. other - for a fee specified in the price list.
  1. Computer terminals are available only for scientific and educational purposes.
  2. It is forbidden to use the computer terminals for the following:
  1. financial gain,
  2. activities in violation of copyright laws of the software or data creators and owners,
  3. other activities that violate the law.
  1. It is forbidden to install any extra software or to alter the existing configurations.
  2. A person who uses the Computer Workroom is required to present a valid ID to the librarian on duty.
  3. Time for using a terminal is not limited, except for ensuring that everyone concerned has a terminal available for them.
  4. Session results can be stored free of charge on personal storage devices or printed for a fee. It is not allowed to print files containing more than 50 pages.
  5. In response to violation of Computer Workroom rules, the librarian on-duty is allowed to immediately cancel the user's session.
  6. If a reader leaves the terminal without noticing the librarian on duty, the terminal might be shared with another user without saving previously collected data.
  7. Any damages of information resources, errors in computer or software operations etc. should be reported to the librarian on duty.

 

 

§ 23

Additionally, people who use the Computer Workroom are required to:

  1. leave their coats, purses, bags, backpacks, and umbrellas in the cloakroom,
  2. keep quiet,
  3. not bring food items inside,
  4. refrain from using mobile phones,
  5. return the resources and close session 15 minutes before closing time.

 

  1. Specialized Library Regulations

 

§ 24

  1. Specialized library is part of the University's library information system.
  2. The Library Director and Head of the Main Library Institute Libraries Department are responsible for professional supervision of specialized library operations.
  3. Specialized library is subject to Head of a respective department.
  4. Head of a department is required to provide necessary room, equipment, safe conditions to store collection, staff, needed for specialized library. They are also responsible for the library assets.

 

§ 25

  1. Specialized library is run by a member of staff designated by head of a department, or is an employee of the Library delegated to the specialized library if there are enough job positions available. Head of a department notices the Head of the Library Institute Libraries Department regarding staff changes.
  2. A person in charge of specialized library is responsible for:
  1. circulation of books and magazines, and keeping a registry of loans,
  2. periodic inventory of the collections with help from an employee of the Library Institute Libraries Department.

 

§ 26

  1. The collections are available on-site or for external loan.
  2. The collections are available for: the department staff, staff of other departments of the University, teaching hospitals staff.
  3. Books and magazines are borrowed for a period of 3 months, or a time period specified by head of the department.
  4. Reader fills out he receipt for every borrowed book, alternatively confirms the loan in another manner applicable in the department.
  5. In case of loss of a book or a magazine, § 14 of Rules and Regulations applies.

 

§ 27

Specialized library shares collections necessary for interlibrary loans with the Library.

 

  1. Final clauses

 

§ 28

  1. Reader is obliged to cover any damages to the Library property resulting from disobeying the rules, including repurchase or repair of broken or damaged library equipment.
  2. In cases not specified in this statute, the Library Director is the authority. It is possible to appeal the decision to the Rector of the University.

 

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